Sodexo Careers

Administrative Assistant 1

System ID
Relocation Type
Employment Status

Unit Description

Sodexo is seeking an Administrative Assistant for Corporate Services-Legal Department This position will be based out of HQ in Gaithersburg MD- Supporting two Senior Contracts Administrators on the team, this position will be responsible for the following: - High volume word processing, including typing correspondence, handwritten material, in-house memoranda, agreements, contracts, termination and other legal documents. 

  • The ideal candidate will have the following preferred skillset / background:
  • Answering telephones providing proactive assistance; taking messages and screening calls in manager’s absence; referring calls to other appropriate parties for handling.
  • Transcribing tapes and formatting correspondence and legal documents using Microsoft Word software. - Preparing rough drafts of routine correspondence for director/department review.
  • Proofreading documents prepared both in-house and in other offices.
  • Photocopying correspondence, documentation from permanent document files and other information.
  • Submitting documents to Permanent Document and correspondence sections via Records Department.
  • Scheduling meetings and reserving conference rooms.
  • Interfacing with field and operations personnel and administrative staffs.
  • Ability to accurately transcribe, edit and proof documents.
  • Associates degree or comparable experience preferred.
  • Demonstrated ability to multitask and meet varied deadlines. Position requires individual to be very organized
  • Knowledge of intermediate functions of PowerPoint, Word, Excel and Outlook.
  • Strong interpersonal and communication skills.  Must possess ability to make and build relationships
  • Skills that enable him/her to represent the department and manager in a professional manner.


The successful candidate will:

  • have experience with SharePoint, Excel, Word and PowerPoint;
  • demonstrate strong attention to detail;
  • work as a team player and can work independently; and/or
  • demonstrate the initiative to seek solutions, resolve issues and have a hunger to grow and develop in this role. 
  • Have excellent writing skills

Is this opportunity right for you? We are looking for candidates who are:

  • fluent in Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint) and SharePoint;
  • detailed oriented, flexible, and have ability to manage multiple priorities; and/or
  • have excellent organization, communication and project management skills.

Learn more about
Sodexo’s Benefits

Not the job for you?
At Sodexo, we offer positions that support a variety of career goals working in diverse business segments, including Corporate Headquarters, Corporate, Schools, Universities, Government and Agencies, Healthcare, Senior Living and Sports and Leisure locations across the United States.
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Position Summary

Performs a wide range of administrative and general support duties. Frequently communicates with internal and external contacts and may be exposed to confidential data. Works with close supervision and/or under clearly defined procedures. Understands how the assigned duties integrate with others in the team.


This position resides in-unit.

Qualifications & Requirements

Basic Education Requirement - High School Diploma, GED or equivalent

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.


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