Manager, Special Event Planner

We are seeking an innovative and experienced Special Event and Marketing Manager to support the team at Poppy & Claro in San Jose.

Poppy & Claro is a refined yet relaxed all day – restaurant that’s grounded in the spirit of Northern California ingredients. We will open from first light through the golden hour the menu is guided by what’s grown nearby layered with global flavors anchored in live-fire cooking- all set in a warm space rooted in Golden State Modernism.

The Manager, Special Events Planner will be a creative, highly organized individual to help execute unforgettable events that generate brand awareness, build business relationships, and boost employee morale. This position will be responsible for conceptualizing ideas for the events, creating and enforcing budgets, liaising with suppliers, communicating with clients, and ultimately ensuring that each event is flawlessly executed. This position will be an expert multitasker with impeccable attention to detail and have an extraordinary ability to foresee risks and anticipate needs so that attendees are impressed and entirely satisfied by the time each event ends. 

• Identifying requirements and expectations for each event
• Implementing event concepts and themes
• Preparing event budgets and processing invoices
• Plan events in line with the budget drawn-up for the event
• Organizing suppliers, caterers, staff, and entertainment
• Managing set-up, tear-down, and clean-up operations
• Anticipating attendee needs and preparing against potential risks
• Conduct a pre- and post-event analysis to be able to plan properly and to also be able to improve in different areas
• Maintain good relationship with various vendors involved in the event, as well as with venue owners
• Put in place some contingency plans in case of unforeseen scenarios or mishaps during an event
• Supervise activities going on during events; welcome guests and serve as the “problem-solver” on the day

Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

More extensive information is provided to new employees upon hire.

• An uncompromising focus on delivering excellent Guest experiences
• Humble and kind demeanor
• A genuine, truthful, and transparent communication style
• Excellent personal accountability
• A Team spirit - willing to do what it takes to get the job done

At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.

Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form.

Minimum Education Requirement - Bachelor’s Degree or equivalent experience

Minimum Management Experience - 3 years
Minimum Functional Experience - 3 years