Administrative Assistant 1

Facilities/Maintenance careers are challenging!  But you get results. Bring us your drive and dedication, and we'll provide the growth opportunities you've been searching for.

Sodexo is seeking an Administrative Assistant 1 for a great SodexoMagic two-hospital health system, Methodist Hospitals, Northlake & Southlake campuses, located in Gary, and Merrillville IN to support the day-to-day operations.  Under the direction of the Facilities Director and Sr. Office Manager, the Facilities Administrative Assistant will support and coordinate all administrative matters relating to the Facilities Department supporting a Monday-Friday schedule on day shift. The successful candidate will assist the department's purchasing activities, follow-up with vendors, support operations and department Computerized Maintenance Management System (CMMS) system. Responsibilities include logistical reports, compile & update weekly status charts, and financial reporting.  It is preferred that the candidate have specific healthcare knowledge and experience with Life Safety, Department of Health Inspections, Joint Commission Audit Preparation, and Tracking Data, but not required. 

SodexoMagic is the joint venture partnership between NBA Hall of Famer, Earvin “Magic” Johnson and Sodexo. This strategic alliance enables us to deliver creative solutions to our clients along with our local partners throughout the communities we serve. For almost 20 years, we have provided top-level food, facilities management and integrated services to corporations, healthcare facilities, K-12 schools, colleges, universities and aviation lounges.

• Have excellent organization, communication and project management skills.
• Answer and direct incoming phone calls in a courteous and professional manner.
• Assist the department's purchasing activities, follow-up with vendors, support operations and department Computerized Maintenance Management System (CMMS) system.
• Create logistical reports, compile & update weekly status charts, and financial reporting.
• Support general administrative tasks to ensure smooth department operations.
• Work as a team player and also work independently.
• Demonstrate the initiative to seek solutions, resolve issues and have a hunger to grow and develop in this role.

Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

More extensive information is provided to new employees upon hire.

• Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Experience with handling expense reports and travel accommodations.
• Experience with handling financial reports and purchase order systems.
• Experience with CMMS systems - Work Order/Preventive Maintenance Systems.
• Experience with managing PO Log and Vendor Management.
• Great phone presence with focus on customer service.
• Self-Starter - Ability to work autonomously and ability to multi-task and be task orientated, detail oriented, and flexible.
• Previous C-Suite support experience strongly preferred.

At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.

Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form.

Minimum Education Requirement - High School Diploma, GED or equivalent experience