Facilities careers are challenging! But you get results. Bring us your drive and dedication, and we'll provide the growth opportunities you've been searching for.
Sodexo Facilities Solutions is seeking an experienced Senior Office Manager to support the Facilities Operations Department at OSS Health in York, PA. In this role, you will provide advanced administrative, operational, and project management support to the Facilities Director, Assistant Director, and other departmental leaders. You will play a key role in managing office operations, coordinating internal and external communications, tracking departmental initiatives, supporting regulatory documentation, and ensuring smooth and efficient workflow across the facilities team.
Provide high-level administrative support to Facilities leadership, including calendar management, meeting coordination, and departmental communication.
Manage day-to-day office operations and serve as the central point of contact for internal and external inquiries.
Track key departmental projects, deliverables, and deadlines to ensure timely completion.
Assist with regulatory and compliance documentation, including preparation for audits, surveys, and inspections.
Coordinate departmental communications, including reports, presentations, and stakeholder updates.
Maintain records, contracts, maintenance documentation, and department files to ensure accuracy and accessibility.
Support budget tracking, invoice processing, and purchasing of supplies or services as needed.
Assist in onboarding documentation and administrative support for new hires or contractors.
Foster a collaborative and organized work environment to support department efficiency.
Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:
More extensive information is provided to new employees upon hire.
Proven experience in office management, executive support, or administrative leadership, preferably in healthcare or facilities operations.
Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills, with the ability to interact professionally with leadership, staff, and external partners.
High attention to detail and accuracy in managing documentation, scheduling, and departmental records.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project tracking tools or systems.
Ability to handle sensitive information with discretion and professionalism.
Strong problem-solving skills and a proactive mindset with a focus on efficiency and process improvement.
Customer service-oriented attitude with a collaborative approach to supporting team success.
At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.
Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form.
Minimum Education Requirement - Associate's Degree or equivalent experience
Minimum Management Experience - 2 years
Minimum Functional Experience - 2 years experience in administrative support, or a related field